“One Stop Shop” Enrolment Scheme Uploaded
July 5, 2011

Loading system upgrade.

In an era of highly technological systems, it is imperative to adapt to the constantly changing times. And in the pursuit of keeping up with the trend in technology, the Management Information System and Technology Office (MISTO) finds it fit to upgrade the system of enrolment.

For the past semesters, the same old system has been used and it becomes evidently dawdling. The need to upgrade it becomes more and more imperative as more and more students are enrolling in the university.

The first semester for academic year 2010-2011 opened with an improved enrolment scheme conducted at the university gym which sped up the process of enrolling the students in the university utilizing the upgraded system.

“The main purpose for the upgrade of the system is to fast-track the enrolment process and to make the statistics real time”, says Engr. Antonio Angelo J. Limbaga, MISTO Director.

Engr. Limbaga stressed that the enrolment of the past could be completed in three to four days, but now, it has become a thirty-minute-or-so process if not hindered by some technical glitches. The significant difference is on the enlistment of students which is an added procedure after payment. This innovation keeps track of the official listing of students who already made at least partial payment. The listing automatically updates the statistics in the official website of the university which makes it real time.

“So the Certificate of Registration (COR) now is a real Certificate of Registration”, Engr. Limbaga says. This is to present a contradistinction between the new and the old scheme, where in the latter case the students can acquire their COR even without any payment.

“As we saw the problem increased in magnitude, we saw the need to upgrade the system”, he adds. The loopholes of the old system, as highlighted by Engr. Limbaga is the failure to monitor some students who do not pay after assessment, notwithstanding, their names being reflected in the official list of enrolees. This eventually leads to the dissolution of some classes and the unwarranted enrolment of some students in certain subjects.

Classes tend to decrease in number because there are students, especially when they haven’t shed a penny yet, will either lose interest on the subject or simply drop it for no reason. So this disrupts the original composition of classes. Eventually, some classes are dissolved for being short of the necessary number of students. As Engr. Limbaga puts it, “We reserve seats to those who are not supposed to be reserved.”

MISTO has future plans of creating an even bigger splash in the ocean of technological innovation by improving the services to its constituents, like the plan to offer online registration. This will be made available to the Colleges including the External Studies Units. MISTO is already working on it now but it is not perfected as of yet. We can just hope that by next semester, the enrolment system will take another hefty innovative turn.

The notable increase of collection for this semester is the immediate effect of this new system. We have an increase in the population this semester from 14,363 students for the first semester SY ’09-’10 and 13,307 second semester SY ’09-’10 to 14,530 enrolees this semester SY ’10-’11. That’s a good increase to speak of. But the difference now is that all of this 14, 530 students already paid, at least partially.

For the record, here are the top five Colleges with the biggest number of enrolees for the first semester of this school year: College Engineering and Technology, 2850; College of Nursing, 2693; College of Liberal Arts, 1769; College of Education, 1638;and College of Home Economics, 1418.